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administrative assistant, US Licensed Stores Business Development & Construction (Hybrid - Seattle)

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About the position

Responsibilities

  • Provides administrative support to vp and director level leaders.
  • Effectively plans and maintains one or more executive calendars with attention to accuracy, detail and allocation of time and resources to promote productivity and successful execution of executive and team goals and objectives.
  • Serves as a point of contact for the business unit or department.
  • Answers questions, directs requests to appropriate partners and works with other partners effectively to exchange information.
  • Escorts visitors and may serve as a host for meetings and department activities.
  • Performs administrative projects including coordinating, tracking or analyzing budgets; researching information to respond to questions; updating databases and organizational charts; creating monthly reports or analyses; organizing large volumes of materials.
  • May research background material and collect data for reports, meetings, events and correspondence.
  • Creates various charts, tables, graphs and presentation materials, sometimes containing confidential content.
  • Edits copy for spelling, grammar and layout.
  • Works with facilities department in planning and organizing team space maintenance and facilities moves.
  • Provides support and resources to department hiring managers for new partner setup and immersion activities.
  • Organizes and schedules team and department meetings, arranges for live and telepresence audiovisual equipment, sets up meeting facilities and may take meeting minutes.
  • May coordinate special projects or phases of special projects as assigned by manager.
  • Ensures that the projects achieve the expected results within the specified timeframe and on budget.
  • May direct the work of others.
  • Schedules domestic and international travel in compliance with existing policies and procedures.
  • Develops working relationships with supported direct report team.
  • May attend direct report team meetings as requested.
  • Actively engages with administrative team within function to share best practices, cascade communications and develop open communication paths.
  • Advises department in the use of the business unit or department's products and services.
  • Advises department in awareness of and compliance with company policies and procedure.
  • Supports executive and department in coffee education as a part of Starbucks core business.
  • Maintains regular and punctual attendance.

Requirements

  • 3 or more years of experience in a role performing administrative assistant or coordinator job functions.
  • Prior experience and business knowledge of supporting a licensed business model.
  • Ability to apply knowledge of multidisciplinary business principles and practices to achieve successful outcomes in cross-functional projects and activities.
  • Demonstrates confidence, composure and professionalism.
  • Demonstrated problem-solving skills.
  • Ability to balance multiple priorities and projects, meet deadlines and follow through on commitments.
  • Ability to communicate clearly and concisely, both orally and in writing, with attention to detail.
  • Self-starter and ability to work independently as well as on a team.
  • Ability to deliver consistently high quality and professional customer service to both internal and external customers.
  • Intermediate proficiency in Microsoft Office Suite.
  • Ability to handle confidential and sensitive information.
  • Demonstrates an aptitude for learning new concepts on the job.
  • Knowledge of general office administration, procedures and equipment.

Benefits

  • Access to medical, dental, vision, basic and supplemental life insurance, and other voluntary insurance benefits.
  • Short-term and long-term disability.
  • Paid parental leave.
  • Family expansion reimbursement.
  • Paid vacation from date of hire.
  • Sick time (accrued at 1 hour for every 25 hours worked).
  • Eight paid holidays and two personal days per year.
  • Participation in a 401(k) retirement plan with employer match.
  • Discounted company stock program (S.I.P.).
  • Starbucks equity program (Bean Stock).
  • Incentivized emergency savings and financial well-being tools.
  • 100% upfront tuition coverage for a first-time bachelor’s degree through Arizona State University’s online program via the Starbucks College Achievement Plan.
  • Student loan management resources and access to other educational opportunities.
  • Access to backup care and DACA reimbursement.
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