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Coordinator Accounting and Scheduling

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Position Title: Coordinator Accounting and Scheduling Position SummaryThe Accounting and Scheduling Coordinator is responsible for the data entry of weekly payroll records, including but not limited to attendance, overtime, Paid Time Off (PTO) and approved leaves of absence to Airport Operations crewmembers. The Coordinator also processes all Cash Management functions as required in the station.Essential ResponsibilitiesAccurate entry of payroll data in accordance with Airport Blue Book Supplement (ABBS) policiesMonitor and maintain crewmember attendance tracking, dependability, daily work schedules, PTO and draft dependability eGuidance, when necessaryTrack and inform Airport Operations crewleaders of daily attendance of crewmembersRun reports of day/shift trades and Paid Time Off (PTO) for scheduling purposesCoordinate and post overtime shifts, relief schedules and shift bid schedule and complete additional reporting as requested by Airports Operations crewleadersAct as a point of contact for Airport Operations crewmembers for issues dealing with weekly paychecksProcess all Cash Management functions listed within the Cash Management Policy (Cash Funds, Drafts, Deposits, Petty Cash, Safe reconciliation, Voids, and Reconcile Vouchers) (Station Specific)Verify and code invoices for processingReconcile daily ticket sales and prepare required bank deposits for all cash generated (Station Specific)Maintain Visa's records and reconciliation when needed (Station Specific)Monitor and maintain monthly parking/transit voucher distribution Review expense reports and receipts submitted by Airport Operations crewmembers Collect all re-protect and non-revenue tickets issued by other airlines for use on JetBlue AirwaysSupport the SIDA Badge functions when onboarding crewmembers at the station Respond to email inquiries in a timely fashionOther duties as assignedMinimum Experience and QualificationsHigh School Diploma or General Education Development (GED) DiplomaOne (1) year of administrative experienceComplete fluency in written and spoken EnglishExcellent verbal and written communication skillsMust be able to acquire and maintain a valid Security Identification Display Area (SIDA) BadgeMust work flexible shifts, including holidays and weekendsMust be at least 18 years oldAvailable for overnight travel (10%)Must pass a ten (10) year background check and pre-employment drug testMust be legally eligible to work in the country in which the position is locatedAuthorization to work in the US is required. This position is not eligible for visa sponsorshipFor internal candidates, good standing in attendance, performance and safetyPreferred Experience and QualificationsProficient in Microsoft Office suite, Outlook and SharePoint Services Ability to multi-taskAbility to function successfully in a team environmentOrganizational skillsCrewmember ExpectationsRegular attendance and punctuality Ability to perform under pressure and fixed time constraintsRequired to do shift work and irregular hours due to irregular operationsPotential need to work flexible hours and be available to respond on short-noticeAble to maintain a professional appearance When working or traveling on JetBlue flights, and if time permits, all capable Crewmembers are asked to assist with light cleaning of the aircraftMust be an appropriate organizational fit for the JetBlue culture, that is, exhibit the JetBlue values of Safety, Caring, Integrity, Fun and PassionPromote JetBlue's #1 value of safety as a Safety Ambassador, supporting JetBlue's Safety Management System (SMS) components, Safety Policy, and behavioral standards Identify safety and/or security concerns, issues, incidents or hazards that should be reported and report them whenever possible and by any means necessary including JetBlue's confidential reporting systems (Aviation Safety Action Program (ASAP) or Safety Action Report (SAR)) The use of ChatGPT or any other automated tool during the interview process will disqualify a candidate from being considered for the position.EquipmentComputer and other office equipmentWork EnvironmentTraditional office environmentElevated noise levelsPhysical Effort Generally not required, or up to 10 pounds occasionally, 0 pounds frequently. (Sedentary)JetBlue Airways is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status, or any other legally protected basis.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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