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Executive/Administrative Assistant ID-1563

You Lead the Way. We’ve Got Your Back.With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities, and each other. Remote Moderator, $40/hr, Weekend, No Degree, Part-Time Remote Moderator, $40/hr, Weekend, No Experience Required Weekend Data Entry, $40/hr, Remote, No Experience Remote Customer Support, $40/hr, Weekend, No Experience Virtual Assistant, $40/hr, No Experience, Remote, Night Job Virtual Assistant, Remote, $45/hr, Evening, No Experience Live Chat Support, $42/hr, Weekend, Remote, No Degree Virtual Assistant, Remote, $42/hr, Weekend, No Experience Remote Data Entry, $42/hr, Evening/Night Job, No Experience Customer Support, $42/hr, Weekend Job, Remote, No Degree Remote Moderator, No Degree, $35/hr, Evening, Weekend Job Part-Time Customer Support, $40/hr, Remote, College Student Weekend Data Entry, $40/hr, Remote, No Experience Live Chat Support, $40/hr, Weekend, Remote, No Degree Live Chat Support, $45/hr, Weekend, Remote, College Student Live Chat Support, $35/hr, Remote, No Experience Required Remote Data Entry, $42/hr, Evening/Night Job, No Experience Remote Customer Support, $42/hr, Night Job, No Experience Remote Data Entry, $45/hr, No Degree, Night Shift Remote Data Entry, $42/hr, Evening/Night Job, No Experience Remote Live Chat, $50/hr, Part-Time, Evening/Night Job Remote Live Chat, $50/hr, College Student, No Experience Entry-Level Remote Data Entry, $50/hr, Evening Job Remote Phone Job, $40/hr, Part-Time, No Experience Required Remote Customer Support, $40/hr, Night Job, No Experience Remote Moderator, $40/hr, College Student, Weekend Job Virtual Assistant, No Experience, $42/hr, Remote, Part-Time Weekend Customer Support, $42/hr, Remote, College Student Remote Phone Job, $42/hr, Part-Time, College Student Friendly Virtual Assistant, No Experience, $40/hr, Remote, Part-Time Live Chat Support, $45/hr, Weekend, Remote, College Student Phone Support, Remote, $42/hr, Evening/Night Shift Remote Phone Job, $40/hr, Part-Time, College Student Friendly Weekend Data Entry, $45/hr, Remote, No Experience Remote Moderator, $45/hr, No Degree, Weekend Job, Part-Time Virtual Assistant, $35/hr, Part-Time, Remote, Weekend Job Remote Customer Support, $40/hr, No Experience, Part-Time Customer Support, No Degree, $40/hr, Remote, Weekend Job Data Entry, $50/hr, Night Job, No Degree, Remote Remote Data Entry, $50/hr, No Experience, Evening/Night Job Data Entry, $50/hr, Remote, Evening Job, College Student Entry-Level Remote Data Entry, $50/hr, Evening Job Virtual Assistant, $50/hr, Weekend, No Degree, Remote Phone Support, Remote, $35/hr, No Experience, Part-Time Remote Phone Job, $40/hr, Part-Time, College Student Friendly Remote Data Entry, $40/hr, Weekend Job, College Student Virtual Assistant, $42/hr, Evening, Remote, No Degree Phone Support, $50/hr, Weekend, Remote, No Experience Virtual Assistant, $50/hr, Part-Time, Remote, Weekend Job Data Entry, $35/hr, Remote, Evening Job, College Student Remote Virtual Assistant, $40/hr, Evening, Part-Time Job Virtual Assistant, $40/hr, Remote, No Experience, Night Job Remote Phone Job, $45/hr, Part-Time, No Degree Required Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.Join Team Amex and let's lead the way together.As part of our diverse tech team, you can architect, code, and ship software that makes us an essential part of our customers’ digital lives. Here, you can work alongside talented engineers in an open, supportive, inclusive environment where your voice is valued, and you make your own decisions on what tech to use to solve challenging problems. American Express offers a range of opportunities to work with the latest technologies and encourages you to back the broader engineering community through open source.And because we understand the importance of keeping your skills fresh and relevant, we give you dedicated time to invest in your professional development. Find your place in technology on #Team Amex.Lets share success.We are seeking a dynamic and highly organized Executive Assistant to provide support to multiple VPs in the Global Infrastructure organization, based in the NYC office. This role requires a proactive individual with exceptional executive support capabilities, meticulous attention to detail, and the ability to handle multiple priorities. The ideal candidate will be a resourceful and responsive problem-solver with excellent communication skills.This is a hybrid role.Here’s just some of what you’ll do:• Act as a liaison between the Vice Presidents and internal/external stakeholders, managing communications and ensuring timely responses.• Manage and maintain the schedules of the Vice Presidents including coordinating meetings and travel arrangements across multiple domestic time zones and international markets.• Organize and coordinate events, meetings, workshops, and conferences, including arranging logistics and preparing materials.• Conduct research and gather information to support decision-making processes.• Maintain and update records, files, and databases to ensure accuracy and accessibility.• Book complex travel itineraries including air, hotel, transfers, and visas.• Handle confidential information with discretion and ensure the security of sensitive documents.• Ensure timely preparation and processing of expense reports and invoices; review expenses submitted to leader for approval and highlight any out of policy spend.• Create documents and presentations and maintain organization charts.• Assist with special projects and initiatives as assigned.Qualifications:• 4+ years of related experience as an Executive Assistant or in a similar role supporting senior executives.• Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook).• Proficiency with virtual meeting platforms (i.e. Webex).• Experience managing complex schedules across multiple time zones.• Exceptional work ethic with excellent accuracy, attention to detail, and ability to balance multiple, competing priorities.• Ability to multitask, prioritize, and handle pressure in a dynamic (and hybrid) environment.• Excellent verbal and written communication skills.• Experience in a wide range of administrative related tasks, organizing large meetings, and arranging travel (domestic and international).• Ability to…
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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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